March 6, 2018

How to Access Google Drive Files Offline on a Desktop or Mobile Device?

For a few years, Cloud services have been relatively mainstream for all our productivity and organization needs. If there is any drawback to using cloud-based services, it is that if you can’t get an Internet connection, you are basically out of luck – You have lots of important files and documents saved on Google Drive, but you could find yourself unable to access them.

Thankfully, the engineers at Google have thought of a way around this problem and created a solution which will enable you to use their Drive files even while offline – If you aren’t connected to the Internet, you can still create, view, and edit files on Google Docs, Google Sheets, and Google Slides.

Access Google Drive Files Offline on PC:

Before you work offline, of course, you need to set up a few things in advance.

Access Google Drive Files Offline (2)

  • If you are using a desktop or a laptop, you need to be using the Google Chrome browser if you want to access files offline.
  • First, head to the Chrome Web Store and download the ‘Google Docs Offline’ chrome extension.
  • Next, open your Google Drive account and go to Settings > Offline.
  • Then mark the checkbox next to ‘Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline.’
  • The feature will take a few moments to activate.
  • Make sure you have enough free space on your device to save your files.

Access Google Drive Files Offline (1)

Access Google Drive Files Offline on Mobile:

The process to set up offline access on a mobile device is slightly more straightforward, because you don’t need to download an extension.

  • Go to ‘Google Drive’ app and locate the file you want to access.
  • Tap the three vertical dots alongside the file name, then turn on the toggle next to ‘Available Offline.’

Access Google Drive Files Offline (3)

  • To see the files you have made available for offline access, tap the three horizontal lines in the top left corner and select ‘Offline.’

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