Outlook, as comprehensive office software, is highly favored by a large number of Windows users. In particular, Outlook allows users to easily manage emails from different sources in an intuitive interface. However, the bad news is that you may accidentally delete important emails.
So, how to recover deleted emails from Outlook? No worries – we’ve got solutions for you. In this post, we’ll offer you five simple and effective ways to recover deleted Outlook emails, including a dedicated Outlook email recovery tool. In addition, you’ll also learn how to prevent Outlook emails from being accidentally deleted. Let’s get started!
Situation 1: Recover Deleted Outlook Emails That Are Still In The Deleted Items Folder
When you delete emails from Outlook, whether it’s in the client or on the web, they will be moved to the ‘Deleted Items’ folder. This built-in feature allows you to easily recover Outlook emails that have been deleted within 30 days. Here is how:
On the Outlook App:
Step 1: Launch the Outlook app. Go to the “Inbox” ＞ “Deleted Items.”
Step 2: Search for the deleted email you want to recover. Then, right-click on it.
Step 3: Select “Move to” and choose the original folder (e.g., Inbox).
On the Web:
Step 1: Visit the Outlook official website and log in.
Step 2: In the left panel, navigate to the “Folders” ＞”Inbox” ＞ “Deleted Items.”
Step 3: Check the box in front of your deleted emails and click “Restore” on the top menu bar.
Situation 2: Recover Permanently Deleted Emails In Outlook
2.1 Using A Professional Outlook Email Recovery Tool
How to recover deleted emails from Outlook after 30 days? While the built-in “Deleted Items” folder in Outlook is powerful, it can’t assist in retrieving permanently deleted email files. This is where Tenorshare 4DDiG comes in handy. If you have saved the deleted emails on your computer or other external devices, this outlook email recovery tool allows you to recover them in an eye of blink.
It is currently one of the highest-rated data recovery software in the industry, suitable for all data loss scenarios. Thanks to its user-friendly interface, even computer novices can get started easily. Given below is a guide on how to use 4DDiG to recover deleted items in Outlook 365:
Step 1: First, install and launch the Tenorshare 4DDiG data recovery tool on your Windows or Mac computer. On the main interface, select the drive where Outlook files are stored. The default location for Outlook files is usually: C:\Users\USERNAME\Documents\Outlook Files. Next, click the Scan button to proceed.
Step 2: The tool will immediately start scanning and list all recoverable files. You can quickly locate the email files you need through the file view.
Step 3: Finally, select the desired PST or OST file and click the “Recover” button to save them.
2.2 Recover Deleted Outlook Emails From The “Recoverable Items” Folder
Another simple method to recover permanently deleted emails in Outlook is by accessing the “Recoverable Items” folder. Emails that have been deleted from the “Deleted Items” folder will continue to be retained in it for an additional 14 days. However, you have the option to extend this retention period to 30 days. Here is how:
On the Outlook App:
Step 1: Open the Microsoft OneDrive app and go to the “Deleted Items” folder.
Step 2: You’ll see an option that says, “Recover items recently removed from this folder.” Click on it to recover deleted Outlink emails.
Step 3: Select the desired emails and hit the “Restore” button.
Step 4: Alternatively, you can click on the “Folder” tab in the menu bar. Then, locate and click “Recover deleted items.”
Step 5: Select the deleted emails you need and click “OK.”
On the Web:
Step 1: After logging into Outlook, follow the previous steps to access the “Deleted Items” folder.
Step 2: Click on the option “Recover items deleted from this folder.”
Step 3: Find and select the emails you want to restore. Finally, click on “Restore.”
Limitations Of Methods To Recover Deleted Outlook Emails
Without a doubt, there are various methods to recover deleted emails from Outlook. However, you should be aware of some limitations. Deleted emails can be retained in Outlook for a maximum of 60 days (the sum of storage time in the Deleted Items folder and the Recoverable Items folder). Once this time period expires, your emails will be permanently deleted, and it is nearly impossible to recover them without a backup.
Additionally, there is a limited maximum size for the data that can be stored in the Recoverable Items folder. By default, the maximum size of the Recoverable Items folder is 30GB. If the data stored in the ‘Recoverable Items’ folder exceeds this limit or if you log out of your Microsoft account in Outlook, the emails you deleted may be permanently lost.
Tips to Avoid Accidental Loss of Outlook Emails
Now, you can say goodbye to any worries about how to recover deleted emails from outlook after 30 days. However, accidental deletion is just one of the many reasons for the loss of Outlook emails. We’ll share some useful tips for protecting your important emails:
- You can use Outlook’s built-in export feature to save emails as PST files. Store these backups to an external drive or Google Drive.
- Outlook provides an archiving feature that allows you to move older emails to archive files, reducing the risk of email loss.
- When composing emails, enable Outlook’s auto-save feature to ensure that you won’t lose any important information.
- Remember to uncheck the ‘Empty Deleted Items folders when exiting Outlook’ option. Otherwise, Outlook will automatically empty the Deleted Items folder when you sign out.
Recover Deleted Items Outlook 365 FAQs
Q1: Are deleted Outlook emails gone forever?
Deleted emails are typically retained in the “Deleted Items” folder for 30 days. After this expiration period or when you log out of your MS account, Outlook will automatically clear this folder. In such cases, you can’t recover deleted Outlook emails from there anymore. However, if the files have been deleted for more than 30 days, you are able to recover them through the “Recoverable Items” folder or using a professional outlook email recovery tool.
Q2: What is the tool to recover deleted emails from Outlook?
If you have ever backed up important emails to your computer or another storage device, you can easily use Tenorshare 4DDiG to recover deleted Outlook emails. This tool is not only easy to use but also has a high success rate. On the other hand, if you’ve deleted emails from the Outlook web interface and it’s been over 60 days, there’s hardly any tool available to recover them.
Conclusion
We hope that after reading this full guide, you will be able to recover permanently deleted emails in Outlook with confidence. If you ever find yourself in a situation where emails are permanently deleted, give Tenorshare 4DDiG a try. This advanced Outlook recovery tool has helped countless users worldwide recover deleted Outlook emails with a high success rate.
