August 31, 2022

Six Authoring Tool Features to look for to Improve Employee Onboarding Process

The effectiveness of your onboarding process gets determined by the positive onboarding experience the new hires will have, as the long-term engagement and retention of the employees depend on that.

A large amount is spent on hiring and onboarding a new employee. The amount becomes unimportant the longer the employee stays. Ensuring that the right people get hired in the first place is equally important as the suitable employees stay longer. Choosing and using the right authoring tool makes it easier to personalize the employee onboarding program by having the best features.

The best part is, that modern authoring tools are incredibly affordable. Take the example of Adobe Captivate, a leading product in this niche. The Adobe Captivate cost is designed in a manner that makes it suitable even for small businesses.

Employee engagement is of extreme importance as the relationship between the success of the company and engaged employees are clear and compelling. Such companies have a strong company culture, important diversity and inclusion efforts, and higher employee engagement.

Here, we have mentioned some of the features you need to look for in an authoring tool to improve your employee onboarding process:

1) Off-the-shelf assets

A skilled programmer is required to develop presentations and a question asset from scratch, which in turn needs a lot of time and money. Choose a tool that comes with visually pleasing interactions, the creation of great-looking screens is easier and focuses on your learning objects.

2) Themes & Templates

The tool should be able to provide predefined layouts, themes, and templates that can be used for creating content for the onboarding process. This helps in saving a lot of time and effort. With this feature, the training managers will not struggle to arrange the elements while creating onboarding-related content.

3) Multiple Language Support

The authoring tool you choose must provide multiple language versions within a single course. With the help of this tool, you can deliver online courses to the global workforce.

4) Interactive Assets

This feature enables you to create interactive eLearning content for onboarding new hires instead of simply serving static text and images. The better interactive course produces better-performing employees. It is easy to get distracted when there is a lot to take at a time, thus, creating an interactive and engaging course by using zoomable images, videos, reference links, gaming elements, etc., keeps the learners engaged.

5) Cost-Efficient and Time-Saving

The digital onboarding process is cost-efficient and environment-friendly because you do not have to provide printed training material, the way it was done in the traditional training method, as now everything is available online just a click away. This process helps in saving a lot of time and the learner can take the course from anywhere. Choosing a SCORM-compliant LMS is the best option to save both time and money. Moreover, by choosing a tool offering cloud-based hosting, you can provide onboarding courses on a simple direct link.

6) Analytical tool to measure Onboarding progress

It is crucial to monitor and track the progress of the new hires. The authoring tool you choose should support SCORM; this will help you get fine and detailed insights on where the course is effective and ineffective. This tool enables you to get the data on interactions, session time, course completion, score data, etc. You can even approach your employees for feedback on your onboarding program or individually assess the employees, which can be insightful. This process allows you to revisit and redesign the courses and pick up the latest trends to make the course more competent.


Choosing the right and the best onboarding software is a big decision to make, as this can make or break your business. Firstly, set a budget and, finalize the different solution vendors, implement a timeline by creating a week-by-week roadmap about who is doing what and when. For Example –

  •       Who will test the onboarding software, and when will it get tested and go live?
  •       How will the migration of the existing training material be done?
  •       Designer of the main learning paths.
  •       Tracking to ensure successful implementation of the onboarding software.

We hope that this was helpful.

About the author 

Peter Hatch

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